Session Recording Policy

This Session Recording Policy explains when and how The Sophie Sparkles Method LLC may record live coaching sessions, group Q&As, and other live interactions on the platform. We are committed to transparency and member privacy regarding all recording activities.

Monthly live group Q&A sessions hosted by Sophie Pittman are recorded as a standard practice. Recordings are made available as replays to Sparkle tier members who cannot attend live. By attending a live group session, you consent to being present in a recorded session. If you participate by asking a question or appearing on video, your participation may be captured in the recording.

• Group session replays are available to members only — not shared publicly
• Members may submit questions via text chat rather than appearing on video if they prefer privacy

Private 1-on-1 sessions may be recorded by Sophie Pittman for the following purposes only:

• Personal review to provide follow-up feedback or continuity across sessions
• Quality assurance and coaching improvement

You will be informed at the beginning of each session whether it is being recorded. You may decline recording by stating your preference at the start of the session. Your refusal to be recorded will not affect the quality of service provided.

Recordings of 1-on-1 Sessions Will NEVER Be:

• Shared publicly on social media or any website without your explicit written consent
• Used in marketing materials without your completion of a Video and Image Release Form
• Shared with any third party

Video footage submitted by members for critique purposes is received and viewed privately by Sophie Pittman only. Sophie may record her own screen or camera while reviewing your footage to create her video response. This recording of Sophie's response is sent back to you privately via direct message and is not retained beyond what is necessary for service delivery.

• A parent or guardian must be informed that the session may be recorded before the session begins
• Recording of sessions with minors requires explicit parental consent via the Minor Participant Release Form
• Recordings involving minors are held to the strictest privacy standards and will never be used for promotional purposes without separate written parental consent

• Session recordings are stored securely and accessible only to Sophie Pittman
• Recordings are retained for no longer than 90 days unless the member has consented to promotional use
• Members may request deletion of any recording involving them by emailing [email protected]

Questions about this Recording Policy: [email protected]